A profile is the working identity Lolly creates as. It's the small set of details a tool can pull from so you don't retype them every time - your name, contact details, an optional headshot, a few preferences - plus everything you accumulate while you work: saved sessions, uploaded images and the local activity tally.
Your personal profile lives on the device, in the browser's local database (IndexedDB on the web PWA, the filesystem on the Tauri apps). Standalone use needs no account. Optional Sync, sharing and organisation services have their own data flows, described below. You manage it under Settings → Preferences (in the footer or avatar menu); tools only ever read it, and only the specific fields they were built to pre-fill.
Settings brings your profile and the former Dashboard into one destination. Preferences holds your details and personal choices; This device, Design system, Capabilities and Activity & stats sit alongside it. See Settings for the full map.
What's in a profile
| Part | What it is |
|---|---|
| Name | First and last name. |
| Contact | Email and phone. |
| Location | City and country. |
| Headshot | An optional photo, cropped to a square and kept as a local image. Used by tools like email signatures, quote cards, org charts and dynamic layouts. |
| Use my details to create | A single opt-in switch (it reads Using my details once it's on). It controls whether your personal details ride along as provenance - the author/credit line embedded in exported files - and as the author on /pro batch runs. (It doesn't gate pre-fill: see How tools use your profile.) |
| Preferences | Your theme (Light, Dark or Brand - the brand theme paints the app in your own palette) and which parts of the app you've enabled via Feature flags. |
| Accessibility | Four comfort switches - Reduce motion, Hide colourful previews, High contrast, Large text - kept on the profile record, so they ride along in a profile export. See Accessibility. |
| Your work | Saved sessions (with thumbnails) - organised into nested folders in Projects - your My images library and the local activity stats, all keyed to this profile. |
None of this is required. A blank profile is a perfectly good profile; you fill in only what saves you typing.
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Preferences are the one part that changes how the app looks back at you. The theme cards are live previews and apply the moment you pick one, on this device only.
The page is a long one, so it carries its own settings rail down the side - Your details, Appearance, Accessibility, Lolly instance, Your activity, Storage, Available offline, Feature flags, Content Credentials - with a Search settings field above it that filters the list as you type. Every section is deep-linkable as #/settings?focus=<section-id>, which opens it and scrolls it into view (#/settings?focus=storage-section, ?focus=feature-flags-section, and so on), so a link can point at one setting rather than at the top of the page.
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A profile is a context, not just a person
The word "profile" suggests one fixed person, but in Lolly it's really a creating context - who you are while you make this thing. That context can be three different shapes, and Lolly handles all of them the same way.
As an individual
The default. The profile is you: your name, your email, your headshot. Set it once and your signature, your badge, your conference lockup all fill themselves in. This is what most people will ever need.
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As a team
A profile doesn't have to be a single human. It can stand in for a team or function within an org: the team's shared name, a group inbox address (events@…), a department, the team's headshot or unit mark. One person sets it up, exports it (see below) and the rest of the team loads the same profile - so everything the team produces carries consistent details without anyone re-entering them. A shared kiosk or a checked-out demo laptop can run a single team profile that everyone behind it creates as.
As a function - a role you wear sometimes
This is the case the rigid "one person, one profile" model misses. You might be an event manager three days a year and something else entirely the rest of the time. Those three days you want event details, the event inbox, maybe an event sub-brand to fill in your badges and signage; the other 362 you want your normal identity back.
In Lolly, that role is just another profile you keep on hand - a saved bundle (next section) you load for the event and set aside afterwards. The role is a hat, not a new account. Wear it when you need it, take it off when you're done.
Profiles at an organisation using lolly.work
When you sign in to an organisation's Lolly, lolly.work can supply verified profile fields from its identity provider and fix fields or preferences under organisation policy. A managed field is labelled in the app.
That sign-in also controls access to shared projects and assets. A team profile file is still a local bundle; it does not grant organisation membership or replace a work account. Your Use my details to create choice controls export attribution, not the organisation's sign-in or audit records. See Privacy.
One install, one active profile - many you can keep
At any moment an install has one active profile - the details a tool sees right now. There's no in-app profile switcher; instead, each profile is a portable bundle (a single .zip, see below). That's deliberately the same mechanism as moving to a new device - a profile is a file you can save, copy and load.
So if you genuinely juggle several contexts (you, your team, the event-manager hat), you keep several bundles and load the one you need:
- Cleanest switch: Settings → Preferences → Storage → Clear all my data, then Import the bundle for the context you're stepping into. You're now creating purely as that profile.
- Layering: importing without clearing first merges - the imported sessions and images land on top of what's already there; where both have the same one, the copy saved more recently is kept, and the rest is left alone. Folders, favourites and templates are added to yours, and your own details and settings stay. Handy for pulling one team's saved sessions into your own setup; not what you want if you need a clean role boundary.
- Side by side: because everything is device-scoped, a separate browser profile, a separate user account or a second installed PWA each carries its own independent Lolly profile. Run your personal install and the event kiosk install at once, no switching.
Storage is where both halves of that live: the meter accounts for every byte this install is holding, category by category, and the buttons under it are how you clear or carry it.
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Keep a bundle per context and rename the files for what they are (
LollyTools-events-2026.zip,LollyTools-me.zip). The file is the profile.
Accessibility
Settings → Preferences → Accessibility holds four comfort settings for the app around your work. Each is off until you turn it on, and none of them reach inside a tool canvas or an export - a calmer app must not move a pixel of the file you ship.
- Reduce motion - turns off the transitions, slides and animated flourishes in the app. Your tool canvas and any animated export keep moving exactly as designed.
- Hide colourful previews - swaps the gallery preview artwork for calm icon-and-text cards, and lowers the colour and contrast of your project thumbnails so they stay recognisable without shouting. Inside a tool everything shows in full colour.
- High contrast - strengthens the borders, text and focus rings of the app. Your brand colours and everything on the canvas stay exactly as you set them.
- Large text - grows the app type: labels, menus and button text. The controls keep their size, so only the words inside them get bigger, and type inside your designs is untouched, so nothing you export reflows.
These live on the profile record itself, which is why they travel in a profile export and land on the next install alongside your name and your sessions. (The device also keeps a small local mirror so the setting applies before the first paint; that mirror is device-only and doesn't travel.)
Your Lolly instance
Settings → Preferences → Lolly instance says where this install gets its tools and catalogue from - the address of the instance, or Bundled with this app when everything ships inside the build. Where a deployment offers one, an Instance console link opens its admin surface, Change re-points the install, and Leave removes the instance's design system, tools and catalogue while your own work stays (see Use Lolly at your organisation).
Re-pointing at another instance needs the desktop app: a browser blocks a page from loading tools and assets across origins, so on the web the section reports where you are and leaves it there.
Available offline
Lolly caches as you go, but caching-as-you-go only covers where you've already been. Settings → Preferences → Available offline is for the trip you can see coming: an hour on airport wifi before a flight with none. Download the parts you'll need, watch one progress bar, and everything you took keeps working with the connection gone.
Seven parts, each with its size stated before you commit:
- The app - every view, editor and font, including the ones you haven't opened yet. Without this, a screen you never visited online can't load offline.
- Catalogue - brand assets beyond the essentials. Take all of it, or open Choose by tag and take only the tags you use.
- Guides & docs - this documentation site, in your language, screenshots included.
- Speech voices - the voice models behind Script audio and narration. Downloaded once, then it runs on-device.
- Upscaling models - the AI image upscalers: photo, illustration/anime and face.
- Background removal - the on-device cut-out models behind Remove background.
- Verify deep scan - the on-device watermark scanner, for checking Content Credentials away from a connection.
The last four are marked large download, and they are deliberately individual opt-ins: Download everything at the top takes the app, the catalogue scope you chose, the docs and all tools in one pass and nothing else. Speech voices, the upscalers, background removal and the deep scan each download only when you ask for that row by name - a few hundred megabytes hiding inside one button would be dishonest.
Below the parts sits the per-tool list: each tool downloads individually (the tick means ready offline), or Download all sweeps the lot. Downloads are resumable - cancel or lose the connection and the next run picks up where it stopped, fetching only what's missing - and they refresh themselves when you're back online, pulling just what a new release changed.
If the browser hasn't granted persistent storage, the section says so and offers Protect downloads, which asks for it - the difference between "downloaded" and "downloaded until the browser wants the space back".
Moving a profile to a new device
To move your personal profile and library onto a blank install, carry the file, as below, or use storage you choose, as Sync your devices explains. Signing in to lolly.work restores access to organisation-held work and managed details; it does not restore the personal data stored only on your old device.
Under Settings → Preferences → Storage → Move to another device:
- Export my data downloads one
LollyTools-<First>-<Last>-<YYYY-MM-DD>-<n>.zip- named for the profile it belongs to, with a per-day sequence number so repeat exports don't collide (name parts are dropped when the profile doesn't have them). It contains your profile, every saved session (with its thumbnail), your uploaded images - your brand tokens and installed fonts ride along as user assets - and your preferences (theme, layout, local activity stats). - Import data… on the other install reads that file back in and you pick up exactly where you left off. It also takes a copy Sync keeps in your storage.
- Export my data & render everything writes that same backup plus a second zip that renders every saved session to its finished output file, in folders that mirror your Projects. A complete offline archive of both the sources and the results - and it can be large and slow with a lot of sessions.
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The bundle is a plain, self-contained zip, so it travels by any means - USB, AirDrop, a network share, email-to-yourself - and the target can be completely offline. Each part is checksummed, so a file damaged in transit is caught on import rather than restored half-broken. Import merges (of a same-named session or image, the copy saved more recently is kept; folders, favourites and templates are added; the target's details and settings stay; everything else is kept), so it never wipes a target that was already in use.
What doesn't travel: the catalogue cache (it re-downloads itself on the new device) and the tools themselves (assumed already present).
For the exact bundle layout, version policy and integrity rules, see Data Transfer; for the end-to-end walkthrough, Using Lolly → Moving to another device.
How tools use your profile
A tool only ever pre-fills the profile fields it was explicitly built to bind:
Explicit binding. A tool author marks an input as drawing from the profile (bindToProfile: "firstname", "email", "headshot", …). When the tool opens, that input pre-fills from your profile - and you can override that input for one session without changing the profile, unless an organisation policy locks the input. Pre-fill is a local convenience and happens whether or not Use my details is on.
The opt-in (provenance). When you export an asset, your details optionally ride along as provenance - an author/credit line embedded in the file's metadata (PNG, PDF, SVG, …) - so a finished asset can say who made it. This is what Use my details to create governs: leave it off and the export still carries the "Made with Lolly" tool/platform attribution, but no personal author/contact line is embedded. (The same opt-in sets the author on /pro batch runs.) (Tool authors: see Authoring Tools → bindToProfile and Host API → host.profile.)
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Profile vs Platform vs Capabilities
Three things sit near each other in the UI and are easy to confuse:
- Profile - you (or your team, or the role you're in): name, contact, headshot, your saved work. Personal, device-local, portable as a bundle.
- Platform - the brand: colours, fonts and global settings every tool renders against. Shared and consistent, not personal.
- Capabilities - what the app can do: the full feature set and the tools available to you.
A profile changes who an asset is from; the platform changes what it looks like; capabilities are what you can make.
"Profile" means two other things elsewhere - not this one
The word is overloaded across the project. Neither of these is the personal profile this page is about:
- Content profile - a build-time configuration in
profiles.jsonthat binds a set of tool packs to a brand catalog (e.g.suse,lolly-start). It's what an operator picks when deploying, and it's what theprofileURL/CLI parameter also selects a colour variant of at export time (the ICC/CMYK press condition - see URL Mode). Both are about the build/output, not about you. See Configuration. - Identity profile - the optional verified Content Credentials identity you can enrol (a short-lived certificate that ties your email to your signed exports). That's a signing identity, separate from the personal profile's name/contact fields, though Use my details to create governs whether either is embedded. See Content Credentials Identity.
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Privacy
Your personal profile is stored locally. Details can travel in a backup or Sync copy, in content you share or export, and during optional Content Credentials enrolment. On a lolly.work instance, sign-in, shared work, telemetry policy and audit records are separate from this local profile. Settings → Preferences → Clear all my data clears this device; it does not erase copies held by your storage provider or organisation. See the Privacy Policy.